One or Multiple Spaces?

We are a Marketing team, attempting to utilize make the best of our Wrike account and we are trying to decide between one space for all of Marketing or multiple spaces for each of the divisions within Marketing. Any one in a similar position? 

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Hi! We find it helpful to be all in the same space, but with individual folders for different departments. It seems easier to collaborate from within the same space.

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Hi Briyantan G,

Having implemented and optimized our Wrike system, a few questions come to mind when making this decision:

  1. Is Wrike used by more departments than Marketing within your organization?
  2. Do the divisions within Marketing have different projects and reporting needs?
  3. Does user access need to be controlled in terms of who has visibility to what information?

In our organization, we have five primary groups that use Wrike (graphic design, product design, marketing, project management, and purchasing) and two business units that contain varying projects.  We actually have 10 Spaces because we cover the following:

  1. Knowledge Base
  2. User Training
  3. Prospects
  4. BU1 Projects
  5. BU2 Projects
  6. Change Requests
  7. Marketing
  8. Administrative
  9. Sustainability
  10. Sandbox (testing space)

Then our Users are placed into User Groups and those User Groups are given access to the necessary Spaces.  This allows new Users to be given access to the correct spaces by simply adding them to the correct User Group.  We may have a slightly more complicated setup, but try to think about the future use of the system, who will need access, and how you want to report to both leadership and team members.  Hopefully this is helpful to you!

Cheers!

Trevor

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The questions Trevor posed above are a good start to determine. 

We use one space within our team, which is about 25 people. Since everything we do is flows through all of our marketing sub-teams at some point in the process, we're all in one shared space and all of our projects/campaigns/requests are organized by folders. 

I typically build a new space each year to give us a clean slate to start in. Additionally, because or way of working, how we organize, and our processes do change over time so it also gives me the ability to refresh those, too. 

We do also have an contracted company that works with us on certain requests and they have their own private space, and for a lot of the same reasons. They have their own way of organizing, workflows, processes, etc, and their space is set as private to minimize who is accessing their work. 

One of the best pieces of advice that I find myself always coming back to is...give it a try and if it doesn't work, change it! Don't feel like what you put into place now has to be what you use a year from now, or event a month from now. Be open-minded and find what meshes with your team's style.

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