Tasks in more than one project and reports

Hi,

we are having some tasks in more than one project (a very good feature in Wrike).

For the working groups we are using reports to go through their tasks. If we do this now we have the problem that in the report tasks which are in more than one project will show up more than one time.In the example here the tasks are in three projects so they show up in the report three times. Does anybody know a possibility to neglect double tasks in a report even if they are in more than one project?

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Комментариев: 9
Spot On Innovative Approach Stellar Advice

Hello Sven Passinger, thank you for posting! 

At the moment, if you group them by folder/projects tasks that belong to several projects/folders will show up under each project/folder. You can change the grouping to "by status" for example, to avoid the duplicate view. 

If you'd like, I can move your post to the Product Feedback forum as well. 

Cansu Community Team at Wrike Wrike Product Manager Узнайте о самых популярных функциях Wrike и советах по его использованию

Cansu Wrike Team member Узнайте о самых популярных функциях Wrike и советах по его использованию

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Spot On Innovative Approach Stellar Advice

Cansu as we are going through tasks by projects in these meeting the report is for it is no alternative to change the grouping.

Yes please move it to the feedback forum if their is no solution now. Would be helpful.

Thanks, Sven

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Spot On Innovative Approach Stellar Advice
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Spot On Innovative Approach Stellar Advice

Could you make some tags/projects part of another space w/it's own sharing settings, and generate the reports from those accounts with more selective access?

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Spot On Innovative Approach Stellar Advice

Hi Andrew Goddard, thank you for chiming in.

Interesting idea! It's possible to tag projects within other spaces and generate several reports for these individual spaces. This way, other projects where tasks are added to will not show up in the report because they do not fall into the report's scope. Thus, the same tasks will not be visible twice.

This workaround would require additional tagging that may be inconvenient for some cases. However, it's a great alternative if you would like to keep grouping by Project or folder.

Another solution would be to keep the report as it is and check whether the task is added to another project from the "Project or folder" column:

Please let us know if any additional questions come up☺️

Lisa K. Community Team at Wrike Wrike Product Manager Узнайте о самых популярных функциях Wrike и советах по его использованию

Lisa K. Wrike Team member Узнайте о самых популярных функциях Wrike и советах по его использованию

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Spot On Innovative Approach Stellar Advice

Hi all,

nice idea with double tagging, but this we use already to solve another issue of Wrike (Wrike does not now material ressoiurces). As we are using big machines we would like also to plan we double tag the tasks on one machine into one folder. Also we use this double tagging to group tasks inside a project for different departments. This is already very confusing for most people. Even one more double tagging I think will confuse even more. I would more like to get ride of the machine double tag (please Wrike implement material ressources!). Also double tagging is a big work for the task creator. Projects have up to some thousands of task during their lifetime. If I double tag and need 10seconds for each task I come up with about 10h per project. Not calculated the time for problems because somebody made the tagging wrong.

So a button in the report with please do not show tasks double would be realy helpful and save at the end a lot of work.

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Spot On Innovative Approach Stellar Advice

Thank you for more feedback on this topic, Sven Passinger! Could you please clarify what you mean by "material resources"? 

Lisa Community Team at Wrike Wrike Product Manager Become a Wrike expert with Wrike Discover

Lisa Wrike Team member Become a Wrike expert with Wrike Discover

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Spot On Innovative Approach Stellar Advice

Hi Lisa I mean what e.g. MS project provides (Google provides with "MS Project material ressources" good descriptions). That is needed for projects dealing with building up something (and I think also with other kind of projects).

You have some kind of material (an expensive machine, a laboratory, ...) and you can use it only in one project or it can only run a specific amount of hours and it costs money. Wrike does not allow to show this as every ressource in Wrike needs an email address. Normaly things do not have this. And no, it is no option to give every ressource a mail address, that would mean a lot of money (as we need in company Microsoft mail) and it would be a very huge amount.

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Spot On Innovative Approach Stellar Advice

Thanks a lot for providing those details, Sven Passinger 🙌

Lisa Community Team at Wrike Wrike Product Manager Become a Wrike expert with Wrike Discover

Lisa Wrike Team member Become a Wrike expert with Wrike Discover

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