You would like to use wrike's time tracking feature to fully track your workday? Here is how we do that:
It's not a big deal to track the time your're working on scheduled tasks of your wrike projects. But there might be some more things you spend your time at work with. To track them, follow these steps:
- If you haven't done already, create a dummy user (a collaborator license will do) and name him "Dummy Wrike" or somehow else
- Create a custom workflow with a specific status named "for timetracking only" or similar
- Create a folder in a public space with a similar name and set the default workflow to the one you've just created before.
- Create a task for every daliy business work that is typically not part of a scheduled project. E g. Checking Emails, Cleaning up, helpdesk, chat with colleagues, etc.
- Make sure these tasks have the status "for timetracking only"
- Share this folder to everyone who should use the time tracking and teach your colleagues how to use it:
- Add your favourites to a personal folder for easy access or use the star function. You could also create a widget with these items or simply find them with the search function.
- Track your time spending on unplanned work in realtime or add entries asap after your device is available. Pause the tracking and use the dropdown list of paused tasks to continue it. Make sure to clear this list every day by adding entries before you finish your workday. Use comments and categories to specify entries.
The Dummy user ensures timetracking tasks may not appear on your to do list, as there's no need to work on them at a specific date. So they should not have a due date, and will never get finished. If data privacy is not an issue, every employee may use the same dummy tasks to track their time. Otherwise everyone would need to create (or duplicate) their own.