Archiving projects so that their tasks no longer show up in Timesheets

I am looking for a way to archive projects such that employees can no longer charge time against their tasks. As far as I can see the only way to do this is to delete projects to the Recycling Bin, which is too risky to lose and not the right place for archives. 

One thing that would work is creating a Space called Archive where completed projects are moved to.  Then archive the space (un-archive when a project needs to be moved there)  This would work for me so long as Tasks that are in the Archived space don't show up in  "Add Task" in Timesheets, but they currently do. 

any help would be greatly appreciated!

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Aaron K.

Hi @Jonny Van Dyck,

Thank you for your question!

Moving completed projects to an archive location is definitely a best practice to keep your workspace well organized. 

In order to prevent users from tracking time on archived projects, why not try locking the dates? This way no edits can be made to the previous time entries and new time entries cannot be added to the tasks.

You can lock the dates for however long you need:

And unlock the dates if you need to edit the time entries.

Please give it a try and let us know if you have questions! 😄

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Spot On Innovative Approach Stellar Advice

Thanks Aaron - that's a decent workaround that I think will work for us.  It prevents time being tracked against the tasks, however, it doesn't prevent archived tasks from appearing when adding tasks to a Timesheet.   Because many of our tasks have similar names across many projects, it gets confusing when you search for a task in the Timesheets module. It would be easier if there was a way for archived tasks that are in archived projects to not show up at all.  But the locking of dates should work for us for now.   



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