Assign Tasks without inviting more users

I am new to Wrike, and I know the goal is to sell more licenses. But, because of our structure, we only have one project manager (me) and adding more licenses would not be a good use of money. its just not practical since most of the project teams change frequently and we would have to buy 100 licenses for them to only use %5 of what we are paying for.

All I want is to be able to use the  "Assign" field as a fillable field instead of an invite sending one. I am just needing to be able to see "employee 1" is assigned to "Task 1" so that I can monitor progress myself. I dont want/need "Employee 1" to have access to anything. I am trying to do it by creating a drop-down list of the team members as a custom field, but sometimes I have multiple people assigned to one task and the drop-down doesn't work for that and just a plain text field isn't ideal/doesn't display enough characters. Thoughts on a better way?

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Hi Cory,

One option would be to add all of your team members as collaborators. There is no additional charge for this. Then, you can set up a custom field using the "User" type which will allow you to add them as an assignee without actually assigning the task to them. 

The downside of this would be that you would have to enter their email address to add them as a collaborator. If you truly don't want them to be able to access anything in the space, you just wouldn't share any folders with them, but they would probably receive email updates of some sort. You would probably have to fill them in on what you are doing and ask them to unsubscribe from all email updates. 

Despite those few extra steps, I think this option could work well for you!

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A collaborator would be perfect, however even though our project teams are small and change a lot, when we have 2 or 3 projects at once there aren't enough collaborator licenses available. 

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