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Is there a method to set up a project or folder that won't send notifications to people assigned?

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  • Spot On! ๐Ÿ‘ Innovative Approach ๐Ÿ’ก Stellar Advice ๐Ÿ’ช
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    Ryan Nelson

    (Edited )

    If these are active tasks there is not a way to set them up with out notifications, as far as I know.

    If this is a planning folder or project you can set it up in Blueprints and notifications will not be sent.

    Just curious, if it is an active folder or project, why would you not want notifications to go out.ย 

    Hope this helps.

    -Ryan

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    Bryan Hoff

    (Edited )

    Hey Ryan,

    The driver behind the request to do resource allocation.ย  Our product cycle is pretty short at about 14 weeks and we have about 40 tasks per project.

    Currently, I have about 20 active projects and another 30 on deck.ย  If I want to play with scheduling and planning, I don't want to swamp my product teams with notifications that are not relevant to them at this time and are subject to change.ย ย 

    Also, given how reporting works, having all the tasks show up doesn't help create a clean view when I want to look at resource allocation across 20 projects.

    I've created a separate project where each task represents a project for some generic planning.ย  I want to take this further by adding resources but not spam them or clutter their to do lists.

    I'll likely go the blueprints route.ย  Was hoping the personal space would truly be a personal space/playground for managers, but as soon as I add someone it shares.ย  Would be nice to be able to toggle that in some fashion in the personal space.

    Thanks for the reminder on Blueprints, we're only using that for templates. Would rather not clutter it, but think I can make that approach work.ย 

    ย 

    EDIT: Just really looking for a sandbox.ย 

    Thanks again!

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    Gina Meibusch

    You could create a set of dummy users (use Collaborator, as no licence fee) with bogus email addresses (e.g. a gmail +(name) etc on the end).

    Set up your projects with these dummies assigned and play around until you're happy with the resource allocation.

    When you are ready to go, select all tasks in the project and do a "switch assignees" to bulk transfer to your actual users.

    e.g set up with bogusJohnSmith then when ready to go-live, "Switch Assignees" to the real John Smith - only then will he be notified.

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    Lisa

    Thanks for your insight, @Gina๐Ÿ™Œ

    Lisa Community Team at Wrike ๐ŸŒŽDiscover... Wrike Discover and become a Wrike expert. Click here to get started

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    Donald Litz

    Why not just place the project on hold?ย  I am new, so not really as mush of a solution offered but a question to a problem I for see my self running into.

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  • Spot On! ๐Ÿ‘ Innovative Approach ๐Ÿ’ก Stellar Advice ๐Ÿ’ช
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    Ryan Nelson

    Hi Donald, What do you mean by "On Hold", you can deffer tasks or a project, if that is what you mean.ย 

    When the project or tasks with in the project are first created, they are marked as active. You can then mark it as deffered, and then assign it, but notifications may still be sent since it is in your active workspace. Blue prints, or assigning the tasks and project to a dummy collaborator account maybe your best option.ย 

    Hope this helps.

    -Ryan

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