Visibility on which folders are shared with a group

Hi there,

In Account Management > Users & Groups, it would be good to see which folders are shared with each group. Currently, it is very difficult to see which folders are shared with a group.

As an example, I am trying to delete a group but the response I get is "Group cannot be deleted if tasks and/or folders are shared with this group. Please unshare data first." We have a lot of folders in our account and I have to search through them all individually to see which ones are shared with the user group I'm trying to delete.

 

 

8
6 comments
Spot On Innovative Approach Stellar Advice
Avatar

Hi Tessa, 

If you have an Enterprise account, get in touch with your product manager ask them to give you access to the "Access Reports" page in Account Management. This allows me to select any list of folders/projects and see what group and individuals they are shared with. 

https://help.wrike.com/hc/en-us/articles/360002004534-Access-Reports

1
Comment actions Permalink
Spot On Innovative Approach Stellar Advice
Avatar

Have you looked at the Access Report?  This seems to provide the data you need in a summary table (In account management > activity report) I believe this is an enterprise licence only feature.

 

0
Comment actions Permalink
Spot On Innovative Approach Stellar Advice
Avatar

And I think it's enabled via wrike labs

0
Comment actions Permalink
Spot On Innovative Approach Stellar Advice
Avatar

Suggest you provide this feature to business accounts as well.  

6
Comment actions Permalink
Spot On Innovative Approach Stellar Advice
Avatar

Any update on how to do this with a business account? I'm trying to delete a couple of groups and it's difficult to do this because of "Group cannot be deleted if tasks and/or folders are shared with this group. Please unshare data first"

0
Comment actions Permalink
Spot On Innovative Approach Stellar Advice
Avatar

@Jimmy Hey! Currently, Access Reports are available on Enterprise subscription. To unshare the data, you'll need to manually check folders/tasks in your account. 

Lisa Community Team at Wrike Become a Wrike expert with Wrike Discover

0
Comment actions Permalink

Folllowing List for Post: Visibility on which folders are shared with a group
[this list is visible for admins and agents only]

Didn’t find what you were looking for? Write new post