Sorting Wrike Proofing Comments / Adding Filters?

 

I haven’t seen a good way to do this yet in Wrike Proofing yet…

Within the Proofing / Review Tool (window) – the comments always appear in 1 order (newest-oldest) – there is no way to add filters, or sort comments by reviewer, or even sort by the order of the pages that the comments appear on – OR even a way to print/generate a report for comments on a review . 

Since we are fairly heavy with comments due to our business requirements  we need a good way to  manage processing 100s of comments.

Is this something that might be possible to get into Wrike Labs?  Or does that feature exist (even creating reports showing comments would be a help)

 

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We need a way to do this too. When you have a 60 page document and 100s of comments, being able to go in page order for the comments would be welcome.

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At the very least if there could be some sort of filter/toggle that can hide the resolved comments.

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Comments filter option is highly demanded feature  

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This would really be helpful for us too. We have projects with 300+ pages and 4-5 reviewers. The comments will exceed 1000 items and the system really slows down. Scrolling, and managing the project gets difficult as soon as the second reviewer joins the project. It would be really helpful to be able to sort by only unresolved comments. 

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Yes, filtering comments is very important ... some additional ideas:

=> Being able to filter by comment-hotspot COLOR => because we use colors for different comment-topics

=> Website-Proofs => being able to filter by subpages (if a client comments on more than one page). The title of the subpages in the comments panel should be the same as the page title of the web-subpage.

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Another way of filtering is missing: If there are many comments we should be able to add CATEGORIES to single comments and then sort this way:

- show only comments on page xxx that are tagged with yyy

- show only comments on page yyy that are tagged with xxx

- show only comments of category zzz

and so on 

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Hi everyone! Sorting comments in Proofing is now available! I've also passed on all the feedback on comments' filtering, thanks a lot for sharing! 

Lisa Community Team at Wrike Wrike Product Manager Become a Wrike expert with Wrike Discover

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Hey Lisa,

just taken a look at the sorting possibilities. Only found sorting by page / by date / by user, but no tagging our categorization of comments to sort comments by topic/tag, ... or by subpages (for website-feedback)

I would have expected something like this:

- show only comments on page xxx that are tagged with yyy

- show only comments on page yyy that are tagged with xxx

- show only comments of category zzz

and so on


And this is also heavily missing, as stated above by Jagoda Auger:
At the very least if there could be some sort of filter/toggle that can hide the resolved comments.
=> In addition it should be possible to combine this with other filters (by page / by date / by user ... and of course by tag/category/color ...

Am I overlooking anything?

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In addition to the above mentioned requests I have come across this one => Filtering by assignee

If some @mentions are made within a proof-comment, there is no way to filter by assignees. It would be really helpful if wrike users could filter by "show only MY tasks" = show only these tasks a user is assigned to!!! I know this feature from other proofing tools we have used up to now and this one is really heavily missing within Wrike Proof!!!

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Thank you for your input Michael Pucher! I mentioned the comments' sorting being available because it was mentioned in the original ask above. Thank you for the additional feedback here, I've passed it on to the team already 👍

Lisa Community Team at Wrike Wrike Product Manager Become a Wrike expert with Wrike Discover

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Hi Lisa,

it would be great if you could add a feature to be able to sort by assignees. It could work this way that every active comment is shown depending of the @xxxxxxxxx mentioning in all comments. If there are more than one @xxxxxxxxxxx mentions in one comment than the latest one should win.

If this would work it would be MUCH easier to delegate comments/tasks on bigger projects more efficiently ...

 

In addition, may I ask if you will work on being able to sort website-comments by subpages? We are just reviewing a new client website and this would be urgently needed!

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Hi Lisa,

as already mentioned above ... after working for some time with Wrike Proof I have noticed that it really would be great if we would be able to filter by comment-colors. This would make commenting and sorting much more easy!

Thanks and best regards!

Michael

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Thank you for the additional feedback, Michael Pucher👍

Lisa Community Team at Wrike Wrike Product Manager Become a Wrike expert with Wrike Discover

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Throwing in my support for the ability to filter by resolved/unresolved! I'm looking at an 84 pg document right now w/ 217 comments that are about 90% resolved. Hunting down the 20-some that are unresolved one by one is not what I consider the best use of my time. Additionally by user/color also seems like a helpful filter but one I haven't encountered the need for yet.

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Thank you for your feedback Katie Wilborn🙂

I'm checking with the team now to see if there's an update for sorting proofing comments. I'll let you know if there is one 👐

Lisa Community Team at Wrike Wrike Product Manager Become a Wrike expert with Wrike Discover

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I notice that a few of these concerns have been addressed. E.G. hiding resolved comments, different methods of sorting ...

A few more related (and possibly redundant) features that would help in large-scale proofs with numerous comments:

  1. Expand/contract all comments and replies. This is probably the easiest way to exploit the "Ctrl-F" find feature in Chrome and other browsers. If all of the comment text, users and @mentions are visible, you could sail through a massive proof just using "Ctrl-F." (Not very glamorous, but it could work.)
  2. Search/sort/filter by user or @mention (sort by user is already available — thanks!). Most of the feedback I get from my users is that they need to know exactly which work is "theirs." This would be a useful solution to that.
  3. General search for any keyword, phrase, name. This has been covered in a few different ways above. I'm just reiterating its value.

Thanks! Looking forward to more updates and developments here!

(Michael Pucher Sounds like your team and mine have similar needs.)

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Thanks Abraham Dyer for pointing that out. I hadn't noticed they'd been added yet.

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Abraham Dyer, yes seems so. For me the most important 4 things missing are:

1. Search/sort/filter by @mention)
Search/sort/filter by user or @mention (sort by user is already available — thanks!). Most of the feedback I get from my users is that they need to know exactly which work is "theirs." This would be a useful solution to that. (borrowed from Abraham)

+ another reason why it's so important:
To be able to delegate tasks to different single persons ... and again ... they would then be able to only work on THEIR tasks. Think of it like this: @designer, @coder, @copytext, @concept, ...
=> This would be such a HUGE help. Other (and way) cheaper tools are offering this kind of sorting by default. So I would expect Wrike to offer a solution soon (because Wrike is one of the higher priced tools available)!!!

2. Being able to only show comments of a single page, example:
- Brochure comments => only show comments from page 36 (+ can be combined with @design, @copytext, ...) ... for further filtering
- Website comments => only show comments from subpage "about us" (+ can be combined with @design, @coptext, ... for further filtering)

3. Upload files directly on comments
On nearly every project we are having the problem, that clients understand how to comment on our designs, but clients would like to show other images. They are always asking us where they can add images in Wrike Proof, that are natively connected to their comments. This is heavily missing. Would be so easy to do. Add an upload button to a comment and upload the corresponding image in corresponding wrike task as an attachment ... and only show that file name of the image in the comment itself (or a thumbnail of the image). With other tools this is extremely easy to do, with Wrike not :-(

4. Filtering by color
Being able to filter by comment-colors. Eg. client makes his comments in pink, we do our comments in blue, ... (could be a work-around for #1).

Hope you are working on these and many other Wrike Proof topics to make it better. As it is now, it's nice, but concerning professional task management you still have a long way to go, as only the basics are covered at the moment.

Thanks and best regards
Michael

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Thank you very much for your thorough feedback here, I do see the value of these suggestions for your teams.
 
Our team is working on filtering for resolved comments at the moment. We will keep you posted on the progress.
 
Make sure you subscribe to our Weekly Release Notes forum if you haven't yet where we announce all major updates 🙋🏻‍♀️

Cansu Community Team at Wrike Wrike Product Manager Become a Wrike expert with Wrike Discover

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Throwing in 2 additional suggestions:

1. send an have an alert/reminder email a proofer doesn't set an approval status on every page of a document - many of us keep overlooking a page by mistake and so it gets stuck in a kind of purgatory.

2. Add a "not relevant" and a "approved with changes" proof status - for when a page isn't relevant to every proofer, and for when a proofer doesn't need to see a new version for minor changes the designer can implement without further approvals. 

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Erin, Re: other statuses, I couldn't agree more.

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Erin
Same here: Status settings for single tasks => combined with filtering @mentions. The ultimate dream of wrike proof!

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Thank you for sharing additional feedback here Erin! 😊

Lisa Community Team at Wrike Wrike Product Manager Become a Wrike expert with Wrike Discover

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Just popping back in to say I've really appreciated the ability to hide resolved as I'm working, it makes it much easier to see what's left to address on documents with a lot of mark up but we think the feature would be even better with a little tweak: to be shown by default with the option to hide instead of the other way around.

On a document with multiple reviewers, one guest reviewer was a little later to viewing the proof and was duplicating comments/changes that had already been resolved by an on-top-of-it-designer, because she wasn't aware of the comments or the newly added ability show/hide resolved. It was easy enough to figure out what was going on and address with the reviewer in real-time but we think the feature would be most useful as optional v.s. default to avoid confusion.


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Katie Wilborn We have had the same issues - some other softwares 'close' the proof to review once they are all done and you can't mark things as resolved until all the proofers have reviewed and it's closed. 

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