Wrike for Hangouts Chat

Wrike for Hangouts Chat is available for all users (including Collaborators) on all account types (including free).

⏱ 2.5 min read

• Overview 
• Important Information 
• Add Wrike for Hangouts Chat
• Add Wrike Bot to a Room
• Use Wrike Bot 
• View Notifications
• Remove Wrike Bot from a Room

Overview

Use Wrike Bot in private channels or rooms to

• Generate task previews (show task name, status, assignees, beginning of the description, and an option to open the task in Wrike).
• Assign or unassign yourself from a task or complete a task from a task preview.
• Receive notifications when tasks are assigned to you, you’re @mentioned, or a task you follow changes status.

Important Information

• Wrike works with Google’s new version of Hangouts Chat (chat.google.com), not with the previous version of hangouts (hangouts.google.com).
• You must have a Wrike license to generate task previews or take action on tasks from Wrike Bot.

Add Wrike for Hangouts Chat 

Anyone who is part of your Google team can invite the bot to a room. You must have a Wrike account to log in and authorize the bot with Wrike. 

1. Got to the "Find people, rooms, bots" field.
2. Select "Message a bot". 
3. Search for and select "Wrike". 
4. Open your direct conversation with Wrike. 
5. Click "Log in to Wrike". 
6. Proceed with the log in flow. 

Add Wrike Bot to a Room

An admin must enable Wrike for Hangouts Chat before you can add Wrike Bot to a room. For individuals, we recommend adding Wrike for Hangouts Chat before adding the bot to a room. 

Add Wrike Bot to each room where you would like to use it.  

1. Open Hangouts Chat.
2. Open an existing room or create a new one.
3. Click in the message box and type @Wrike
4. Select Wrike Bot from the list when it appears.
5. Click Add to Room.  

Use Wrike Bot

Add Wrike bot to a room before generating a task preview.

Create Tasks

1. Open a conversation with Wrike Bot.
2. Type: @Wrike create “new task title”.
3. Press “Enter” on your keyboard.

Your new task is created in Wrike’s root Folder.

View Task Information

1. Open a conversation with Wrike Bot.
2. Type @Wrike “task permalink”.
3. Press “Enter” on your keyboard.

Assign a Task to Yourself

1. Click assign to me on the task preview.

Mark a Task as Complete

1. Click the status checkbox on the task preview.

View Notifications

1. Switch to the direct message with Wrike Bot.

You’ll see any new @mentions, task assignments, or notifications for tasks you follow whose status has been changed. Notifications are enabled by default, but you can disable them from the Wrike for Hangouts Chat card on Wrike’s Apps & Integrations page.  

Remove Wrike Bot from a Room

1. Open the room you would like to remove Wrike Bot from. 
2. Click the dropdown arrow next to the room name (at the top of the screen). 
3. Select "View members".
4. Hover over "Wrike Bot" and click the menu icon. 
5. Select "Remove from room".