The ability to turn off Inherited Sharing is available on Enterprise accounts and can be enabled from . This is an experimental feature and as a result, it: may have bugs, is subject to change, and may be discontinued at any time. Please feel free to use the feedback links in Wrike Labs to share your thoughts on this beta feature.
⏱ 2.5 min read
Selective Sharing helps you better organize your content in Wrike and gives you increased control over your Folder structure. Turn off Inherited Sharing and edit Permission levels to set up a Folder structure with Selective Sharing. When you use Selective Sharing
- Top-level Folders are shared with all team members while Subfolders and Subprojects are shared with just the teams (or users) who need access to them.
- The Folder structure is protected, you can decide which users or group of users can move existing Folders.
- Create a Folder Structure
- Start by creating your top-level Folders. These Folders dictate how work is organized in Wrike and will be shared with all members of your organization.
- Add Subfolders to each top-level Folder. These Subfolders will be used to store company information or be places where teams can later add their own Subfolders and Subprojects.
- Example Folder structure: Create three top-level Folders titled Departments, Offices, and Company. Under the Departments Folder create a Subfolder for each department in your company (Marketing, Finance, etc), under the Offices Folder create a Subfolder for each office location (London, Paris, etc).
- Create User Groups
- Create User Groups to make sharing and setting Permission levels easier.
- Create a User Group for Admins. This group should include the users who need to move and share the Folders you created in step 1.
- Create additional groups based on how you've organized your Folders. For example, if you have Folders set up by department create groups which include department members (for example a marketing group), if you organized your Folders by office location, create groups based on team member locations (for example you can have a San Diego group).
- Turn Off Inherited Sharing
- Turn off Inherited Sharing on the top-level Folders and Subfolders you created in step 1.
- Share Folders and Assign Permission Levels
- Begin sharing Folders and setting Permission levels from the top down.
- Share the highest level Folders with the My Team group and the admins group, then edit Permission levels so that the My Team group has Editor Access and the admins group has Full Access.
- Go through the rest of your Folder structure sharing the Folders with the appropriate groups (or individuals) and then editing Permission levels. Only a few people on each Folder will need Full Access, users who do not need to move or share a Folder can have Editor Access.
Your Folder structure is ready to use. You can add descriptions to the Folder and Project info panels outlining what information should be added in each Folder and who is responsible for managing the Folder.
Join Ask the Expert sessions to learn and, more importantly, ask questions. If you're thinking about selective sharing these sessions may be helpful for you: