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Sharing and Unsharing Dashboards

Table 117. Availability - Legacy plans


Overview

Regular users with full access to a dashboard can share it with regular and external users, collaborators, and user groups.

Note

Even though you can share a dashboard with a collaborator, they can’t view it due to their license type. They’ll only be able to access it if their license type is upgraded.

They can also unshare dashboards or change access roles. However, they can’t unshare from or change the access of the user who created the dashboard.

Share dashboards

Sharing_and_Unsharing_Dashboards-How_to_Share_Dashboards.png
  1. Navigate to the dashboard you’d like to share.

  2. Click the Share button in the upper right-hand corner 1.

  3. In the search bar 2 start typing the name of the user with whom you want to share the dashboard and select them from the drop-down list.

  4. Select an access role for the user 3:

    Note

    When you share a dashboard on Professional accounts, the only access role available for any user is Read Only.

    • Full – all user rights are available, including deleting and renaming the dashboard.

    • Editor – the user can edit, delete, and rearrange widgets within the shared dashboard.

    • Read Only – the user can view the dashboard but can’t make changes or share the dashboard with other users.

  5. Click Save 4.

Your dashboard is now shared with the specified users. They’ll receive an Inbox notification that a dashboard has been shared with them.

Users on Enterprise accounts can create and customize access roles and add or delete permissions to the Editor role.

Note

Unlike some Wrike tools for which you can create a snapshot to share externally, dashboards can only be shared with other users in your Wrike account.

Unshare a dashboard or change users’ access roles

  1. Navigate to the dashboard you’d like to unshare or change an access role for.

  2. Click the Share button in the upper right-hand corner.

  3. The names of the users with whom the dashboard is currently shared will appear in the pop-up window.

  4. Hover over the name of the person you want to unshare the dashboard with or change the access role of.

  5. Click the x that appears on the right to unshare the dashboard, and click the drop-down arrow to change an access role.

  6. Click Save.

The dashboard will be unshared with that user or their rights will be changed. If a user had access to some of the items featured in a dashboard widget (tasks, projects, etc.), this won’t be changed.

Unshare a dashboard from yourself

While you must have full access to delete a dashboard, you can remove any dashboard that has been shared with you from your workspace. Doing so won’t affect how other users view that dashboard.

  1. Navigate to the dashboard you want to remove.

  2. Click the three-dot menu in the top right-hand corner.

  3. Select Unshare with me.

The dashboard will be removed from your workspace.

FAQ

If I share a dashboard, what can my teammates see?

If you share a dashboard with someone, they can still only see tasks that are already shared with them. If they don't have access to the folders some widgets are based on, then they won't see those tasks in the widgets.

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