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Sorting Tasks in List View

Table 3. Availability - Legacy plans


Overview

All users (including collaborators) on all account types can change how tasks are sorted.

Sorting options

There are seven different sorting options in List view. Sort tasks by: priority, date, date modified, date created, status, importance, or title.

Priority

Regular and external users can drag and drop tasks to change their priority, but collaborators can't.

Priority is the default sorting setting for tasks in List view. When sorting tasks by priority you can drag and drop tasks to change their priority — the closer a task is to the top of the list, the higher its priority.

All users shared on the folder or project will see tasks in the same order when they sort by priority. For example, if you change the order of tasks when sorting by priority, then the task list order is also changed for your teammates when they look at the folder or project and sort tasks by priority.

Date

When sorting tasks by date, tasks are grouped into seven categories based on their scheduled dates: overdue, today, tomorrow, this week, next week, month, and later. The "later" category displays tasks with start dates later than this month or are backlogged (tasks that don't have scheduled start and end dates).

All completed tasks are shown together under the Completed category.

Date modified

This option sorts tasks according to how long ago users made any changes to the task. Wrike takes into account:

  • Users making any changes in any of the task fields: task name, status, assignees, tags, description field, date, custom fields, sharing, and approvals

  • Users adding, editing, or deleting task attachments

  • Users adding, editing, or deleting task comments

The most recently modified tasks appear at the top of the list.

Date created

When you apply this option, tasks are sorted by creation date. The most recently created tasks are at the top of the list, and the oldest ones are closer to the bottom.

Status

When you sort tasks by status, they fall into groups based on their status. Within groups, tasks are sorted alphanumerically.

Note

Note about custom statuses: Business and Enterprise users can have custom statuses with the same name but from different workflows. Because these are two separate statuses, tasks in these statuses are sorted into different groups.

Importance

When you sort tasks by importance, tasks with High importance are listed first, followed by tasks with Normal importance, and then tasks with Low importance are listed last.

Title

Sort tasks by title to see a folder or project’s tasks listed alphanumerically.

Sort tasks

Sorting_and_Filtering_in_List_View-Sort_tasks.png
  1. Navigate to the selected folder, project, or space and switch to List view 1 .

  2. Click the current sorting option 2 on the panel above the task list. By default it's Priority.

  3. Select the needed option from the list that appears 3 .

How your tasks are sorted immediately changes to reflect your choice.

What's next?

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